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Frequently asked questions about the Leavers' Ball


Frequently Asked  Questions

Q: When and where?
A:
Saturday 9 December 2017 at the Hunter Lounge, Victoria University.

Q: How do I buy tickets?
A:
Throughout the year, each year 13 family purchases 4 Ball tickets as part of the Year 13 levy. Extra tickets may be purchased and in term 3 families will be sent ticket order forms with details of how and when extra tickets may be purchased.


Q: Do I buy tickets for my daughter and her partner as well as our guests?
A: Yes.

Q: What kind of tickets are there?
A: There are 3 types of tickets - the Ball ticket, the Cocktail ticket and the Viewing ticket.

The Ball ticket includes pre-dinner drinks  and canapés, viewing of the presentation of the Leavers to the Bishop of Wellington,  a seated dinner, drinks and live music. Tickets are available to the girls, their partners, family and family friends. Numbers are unlimited but there can’t be more than 10 people at a table. The only Marsden students who may attend the ball are the leavers: other students and younger siblings may attend the cocktail function and the viewing (see below). 

The Cocktail party ticket is for other family and friends who are not attending the full event. This includes pre-dinner drinks and canapés, plus access to a reserved seating area at the venue to view the formal presentation of Leavers to the Bishop and pre-dinner formal dances. Ticket numbers are unrestricted and the price is expected to be $40.

The Viewing ticket is for friends and the wider Marsden community (non-year 13) and allows access to the venue to view the formal presentation of the Leavers to the Bishop and pre-dinner formal dances. Tickets can be purchased when you make your main ticket order, later from the school office, and also on the night. Ticket numbers are unrestricted and the price is $5. 
NB: See the question at end about restrictions on alcohol consumption and the venue rules.
NB: See the question at end about restrictions on alcohol consumption and the venue rules.

Q: What happens if I don't buy my ball tickets before the cut-off date ?
A: Ticket numbers are not limited, but for catering and planning purposes,  there will be a cut-off date, to be announced at a future time. We can’t guarantee extra tickets, after the cut-off date, so it’s a good idea to get in early if at all possible. Please let us know if you have any problems we can help with. Email details are at the end of this page.

Q: What if I would like to buy extra tickets after I have made my order?
A: We will do our best to help. We may need to alter seating arrangements.

Q: We have six guests in our group. Will we have to share a table?
A: Table numbers are limited by the size of the venue, so it’s possible that tables with fewer than eight guests will need to share with another family group. A maximum of 10 guests can be seated at a table. If there is a particular family you would like to share a table with, please write that family’s name on the ticket order form.

Q: There are only three guests in our group and my daughter is keen to join with a friend at her family's table. How do we arrange this?
A: Please write the name of the family you wish to share with on your ticket order form.

Q: I have elderly relatives who would love to attend the ball but may not be able to stay for the whole evening. What are my options?
A: Cocktail tickets are for guests who are not able to attend the whole event. A Cocktail ticket includes pre-dinner alcoholic and non alcoholic drinks and canapés, plus reserved seating at the venue to view the formal presentation of Leavers to the Bishop and the formal dances.

Alternatively, Viewing tickets give access to reserved seating for guests to observe the presentation and formal dances. Suggested arrival and conclusion times will be given.

Q: My youngest daughter is a Marsden student in Year 10. Can she attend the ball with our family too? 
A: No. Younger Marsden students are not permitted to attend the Ball as the event is traditionally a special event for Year 13 students only. However, your younger daughter is very welcome to attend the Cocktail function and/or to view the presentation of the Leavers to the Bishop and the formal dances.

Q: I don’t have a daughter in Year 13, but I’m keen to watch the presentation and formal dances. How do I buy tickets for this?
A: Viewing tickets are available for purchase in advance from the school office, or at the venue on the night.

Q: Are there any practices for the formal dances?
A: Yes. Dance lessons for Year 13 Leavers (and partners and family representatives, where appropriate) are scheduled in November and December. Your daughter will receive advance notice and you will also be notified through the weekly senior school info express.

Q: How will my daughter know where to go and when on the night?
A: Year 13 families will receive a detailed programme and information about the format of the evening when tickets are mailed in November. The girls will also attend a Leavers’ presentation rehearsal prior to the ball night. On the night, a well-drilled team of helpers will ensure everyone knows where they need to be and when.

Q: Will there be a photographer at the ball?
A: Yes. Wellington photographer Simon Woolf will be taking both formal and informal photographs of Leavers and their guests throughout the evening, beginning with the Cocktail function. These photographs will be available for discretionary purchase after the event.

Q: What does formal dress mean?
A: Leavers wear ball gowns. No black. For men, it is black tie (dinner suits) and for women, evening or cocktail dress, any colour.

Q: My nephew doesn't own a dinner suit and wants to wear his best black suit instead. Will this be okay?
A: The dress code for men is 'black tie', which means most male guests at the ball will be wearing a dinner suit, white shirt and black bow tie. Many men will hire dinner suits. Other formal attire - a dark suit, white shirt and dressy tie - is acceptable if necessary. Formal dress from other cultures is also welcome, as is formal military attire if appropriate.

Q: Why do we have to nominate a 'family representative'? What does the family representative do?
A: The family representatives play an important role following the Leavers’ formal presentation to the Bishop. As each girl leaves the stage , she is met by her family representative. This is traditionally her father but can also be her mother, brother, uncle or family friend. Once all the girls have been presented, they take the dance floor with their family representative for the Leavers’ Waltz.

Q: What are the contract conditions on attendees at the venue?
A: They are standard conditions relating to alcohol consumption and to standard of behaviour. By purchasing tickets to the Ball you agree to the venue’s contract conditions, summarised below.

Alcohol: The Sale and Supply of Alcohol Act requires that alcohol can only be served to those over 18 years. Alcohol can only be supplied to minors (those under 18) by their own parents or legal guardian. 

This means staff will not be able to serve anyone under the age of 18. However, if you wish to offer your own daughter alcohol, you will be able to do so at your table. If you wish to offer alcohol to your daughter's partner you will be able to do so at your table if you have the written consent of the partner's parents or legal guardian.

The venue requires photo ID for all young people attending the ball without their own parents or legal guardians. Please ensure all young guests at your table bring photo ID if they wish to drink alcohol. Suitable forms of ID are a passport, New Zealand Driver’s Licence or HANZ 18+ Card.

Behaviour: The venue may require anyone to leave if they consider them to be intoxicated, under the influence of drugs, or acting in a manner that adversely affects the enjoyment of others, causing or likely to cause damage, or causing a disturbance of the peace or being a nuisance.

We’re working hard to create a fabulous, memorable night for our Leavers, families and friends.

See you there!